Business Checks Binder

Business Check Binders

Several years into my small business ownership I decided it is time to organize my finances. Before then I was basically working out of my personal checking account and winging it when it came to proper record keeping. As business started growing I had to make some decisions about how I was going to run the company. The accountant I was working with clearly felt beleaguered by the number of missing check stubs, receipts and incomplete transaction records. He recommended that I move on to business checks in the proper business checks binder.

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He showed me his set up and I was impressed. The binder was meant to keep manual business checks in order and have about 500 pages. The style of checks he used was a Three-On-A-Page style that actually looked professional. I immediately called my bank and made arrangements to set up the account. What I didn’t know at the time and how much my bank was going to gouge me for the service.

Every year since then I made sure that I have my own official looking business checks binder. These seven ring binders are used exclusively with business-size checks not the personal check style. You’ll usually find them organizing the three on one page checks. That format allows for easy viewing, easy record-keeping as well as efficient storage. They’re good for general disbursement checks, payroll checks or multipurpose voucher checks.

One of the things I realized when I matured into my business was that everything I did was connected to how the business was perceived. How I presented myself and the tools that I used was a reflection of my business.  When I began to treat my administrative duties with that same level of commitment I realized that getting and staying organized financially was just as, or almost as important as my sales.

My personal preference is for The-Three-On-One page checks. I can open my binder begin making payment entries and log in a record of each with no problem. As mentioned above you can get different styles for different purposes. Some manufacturers even make checks for left-handed customers.

There are many different options available now. The seven ring business checks binder is a very popular format for small businesses and is frequently recommended by accountants. I still haven’t found one in an office supply store. They are invaluable to keep my business checks and deposit slips organized. It is a deterrent to coffee stains and juice spills around here.

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You’ll recognize them by the D rings that makes it easy to flip through the pages. When you’re running out of checks you might be tempted to remove the stubs and reuse the binder for a fresh set. I found it much more convenient to simply order my business Kit from the vendor complete with a new binder. I then label the old binder with the checks series and store it for record keeping purposes. It’s a simple and efficient way of tracking and cross referencing.

This article was written by J.J. Symons, see for more about Jon and this site. Or use the contact page to send us a message.